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How to write a poignant letter

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Let us travel back in time to when we used to write letters asking friends how they were fairing on. It was the golden age of letters before smartphones, and inboxes became the norm. Today, most communications, including official ones, are done via emails. As a matter of fact, notification about your new job is likely to come via email than through your home address. But there are still instances when you are required to write a letter.

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Use this guidance as an adjunct to the Federal Plain Language Guidelines. It is easy to identify your audience in a letter; it is usually the person you are writing to. However, you must also consider any additional readers. For instance, if you write to a member of congress about a constituent problem, the office of the member may attach a cover letter and send it on to the constituent without any further explanation. Therefore, you must write so that both audiences understand your letter.

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When you decide to go to a restaurant for a special dinner, you enjoy the anticipation. You smile and order an appetizer. When it comes, you enjoy it as a foretaste of the larger, more complex courses that will follow, but you also savor it for what it is: a delicious dish, complete in itself. The first chapter is the appetizer—small, yet so tremendously important.
Last Updated: May 13, References. To create this article, 76 people, some anonymous, worked to edit and improve it over time. There are 16 references cited in this article, which can be found at the bottom of the page.
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